aliitp Posted March 24, 2012 Share Posted March 24, 2012 Hi I have been using WHMCS for over a year now and indeed its a neat way to do and manage some aspects of your business ! i am selling VPS accounts to my clients unfortunatley my datacentre decided to charge me at 14~15 of every month for my servers which i host those VPS on anyways.. As you know some customers pay for 3,6 and 12 months in advance what is the best way to actualy know how much income you made say between 14-Mar-2012 and 14-Apr-2012 ? of course am not taling about new orders only, am talking about all paid invoices including customer who have renewed their service for that month also as i have just brought up the point that some customer pay for up to 12 months in advance, so their invoice will have the paid amoint for the entire year ! this makes things even harder to actually take that in account for that month (i hope you got my point!) What neat and simple well organized way to actually calculate your income on monthly basis ? without errors, and without missing anything Ill appreciate help and thoughts in this area because it is just driving me insane to tell the truth thank you,,, 0 Quote Link to comment Share on other sites More sharing options...
othellotech Posted March 24, 2012 Share Posted March 24, 2012 What neat and simple well organized way to actually calculate your income on monthly basis ? without errors, and without missing anything An accounting package like Quickbooks Or some custom reports which take the payments, reference that back to invoice (be it fully or partly paid) to get the invoice items, look them up in the domains / hosting tables, retrieve the period, divide the amount paid by the number of months that applies to, and project it forward from that... so client pays 120 in January for a year, you calculate BSPL based on 10/month for 12 months, but cash-flow as 120 in that month It all depends on working out exactly what you want to achieve from the data ... 0 Quote Link to comment Share on other sites More sharing options...
tripler Posted March 24, 2012 Share Posted March 24, 2012 Gota keep the books man, I dont use whmcs for accurate accounting. 0 Quote Link to comment Share on other sites More sharing options...
aliitp Posted March 24, 2012 Author Share Posted March 24, 2012 An accounting package like Quickbooks Or some custom reports which take the payments, reference that back to invoice (be it fully or partly paid) to get the invoice items, look them up in the domains / hosting tables, retrieve the period, divide the amount paid by the number of months that applies to, and project it forward from that... so client pays 120 in January for a year, you calculate BSPL based on 10/month for 12 months, but cash-flow as 120 in that month It all depends on working out exactly what you want to achieve from the data ... I shouldnt pay extra for that, WHMCS should do it all ! Gota keep the books man, I dont use whmcs for accurate accounting. great thinking but how do i actually work between the both (your books and WHMCS!) 0 Quote Link to comment Share on other sites More sharing options...
laszlof Posted March 24, 2012 Share Posted March 24, 2012 Theres a WHMCS -> Quickbooks connector available that works quite well. Thats how I personally do it. 0 Quote Link to comment Share on other sites More sharing options...
aliitp Posted March 24, 2012 Author Share Posted March 24, 2012 Theres a WHMCS -> Quickbooks connector available that works quite well. Thats how I personally do it. WHMCS -> Quickbooks where is that ?! 0 Quote Link to comment Share on other sites More sharing options...
laszlof Posted March 24, 2012 Share Posted March 24, 2012 WHMCS -> Quickbooks where is that ?! http://consolibyte.com/ 0 Quote Link to comment Share on other sites More sharing options...
tripler Posted March 24, 2012 Share Posted March 24, 2012 I will toss this out there I use http://outright.com/ it is like Mint.com for business. Its completely free, you can add accountants etc. It will also help you with taxes and all that jazz. It will sync automatically PayPal, bank, credit card etc etc. It also back syncs everything initially. Once you spend a little time re labeling things that don't come out right you can pretty much have a extremely good over view of everything. Since it syncs everything I dont have to keep the books of what goes in and out of my online asset pool IE PayPal. I do actually pay my expenses by hand and input them, however it will do it for you. One of the things I really like about using it with PayPal is that it syncs and categorizes the fees for you. They also have a no questions asked delete feature in case you want to remove your financial data. 0 Quote Link to comment Share on other sites More sharing options...
othellotech Posted March 25, 2012 Share Posted March 25, 2012 I shouldnt pay extra for that, WHMCS should do it all ! The reports are open-source so you can customised them to your requirements 0 Quote Link to comment Share on other sites More sharing options...
aliitp Posted March 25, 2012 Author Share Posted March 25, 2012 thanks a lot sounds good will give this integration a shot probably ! 0 Quote Link to comment Share on other sites More sharing options...
laszlof Posted March 25, 2012 Share Posted March 25, 2012 thanks a lot sounds good will give this integration a shot probably ! Been using it for a while here, only had a few minor issues where transactions didnt get pushed over to QB. Theres an interface to manually push transactions if this happens, and the developer (Keith) is quite responsive to support requests if you have any problems. Plus, you get a 30 day free trial right off the bat to test it out. 0 Quote Link to comment Share on other sites More sharing options...
Andrew Taylor Posted March 30, 2012 Share Posted March 30, 2012 (edited) You can calculate by using of Quickbooks or visit 'onlineconversion.com/incomecalc.htm' Edited March 30, 2012 by Andrew Taylor 0 Quote Link to comment Share on other sites More sharing options...
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