How do you handle larger invoices?

[Gears]

Say we have an invoice for $12,000 USD and want to break it down into fourths...

 

Do you create one invoice for the total amount and then add the separate transactions to it? If so, what do you set the due date to?

 

Or do you create four invoices of $3,000 USD each?

 

Or do you do something else?

 

 

Thank you

[othellotech]

Id create 4 invoices for 3k each due on different dates

[Redsign]

Id create 4 invoices for 3k each due on different dates

 

We do the same, marking each one as Payment x of 4

[GGWH-James]

Say we have an invoice for $12,000 USD and want to break it down into fourths...

 

Do you create one invoice for the total amount and then add the separate transactions to it? If so, what do you set the due date to?

 

Or do you create four invoices of $3,000 USD each?

 

Or do you do something else?

 

 

Thank you

We have some large invoices ourselves, upwards of $40,000+(USD) at times. We had thought about splitting the invoices up. But, we decided just to use what is already built-in... If the client indicates they wish to make multiple payments we do one of two things.

 

If they have an active order already, we simply point them to the add credit page and they can pay whatever amounts into credit and apply that to said invoice until the invoice is paid in full. If they do not currently have an active order, we will ask them what kind of instalments they would like to pay and manually generate the 'credit' invoices. Again, they can apply the credit balance to the invoice of their order.

 

While this may not be the most ideal way of doing it, it has worked for us and we have had no issue with it.

[Saviola8x]

I think best way to talk with customer so they need add to balance with few time and invoice will auto charged from balance without online payment on bill-date.

 

So why do you need split it, i think you dont want to receive a big payment so Paygate will investigate it ?

[GGWH-James]

I think best way to talk with customer so they need add to balance with few time and invoice will auto charged from balance without online payment on bill-date.

 

So why do you need split it, i think you dont want to receive a big payment so Paygate will investigate it ?

I cannot speak for anybody other than us. However, there are sometimes limitations to the daily spending limit of one particular credit card and/or the client will simply prefer a 'Split Tender Transaction' for whatever reason. Split tender transactions are an acceptable form of business.

Edited December 20, 2010 by GGWH-James

[Gears]

So why do you need split it, i think you dont want to receive a big payment so Paygate will investigate it ?

 

I haven't come across a client that is comfortable with making a $12,000 payment. We split it into thirds or even fourths.